Consett ASC
Please take your time to read through our terms and conditions carefully. By signing up to lessons with Consett ASC, you are agreeing to the terms and conditions set out below.
Definitions of words used in the Terms and Conditions
Consett ASC
, We, Us Consett ASC
You - the customer
Guardian - a person other than the parent who brings the child to
the lesson
Provisional booking a space which is held for the swimmer without
payment
Payment Conditions
Consett ASC operate a “pay as you go” system. The iSplash program will replace all current payment methods. Prior to attending for your sessions, you need to upload up your personal account and payments will be shown on our system. This will then be reduced on completion of the register by your coach when you attend.
If you owe more than 2 sessions (£8) then you will be asked to top up your balance and will not be able to swim until this is completed. If you have any concerns over your payments, then please contact a member of the club administration team to discuss further.
Code of Conduct 18+
This code is something that you as an athlete should refer to in relation to your rights as an athlete, the respect you should expect but also that which you demonstrate to other members, what is expected of you in terms of listening and being listened to and your behaviour as a member of the club.
As a member of our club, you have the right to:
As a member of our club we expect you to:
We expect certain standards of behaviour from our members. By becoming a member of the club and therefore agreeing to this Code of Conduct you agree to:
Breaches of this Code of Conduct will result in disciplinary action being taken against you by the club committee and any behaviour which may be a criminal offence will be reported to Police and any other relevant authority, by the club.
Code of Conduct Under 18
This code is something that you as an athlete should refer to in relation to your rights as an athlete, the respect you should expect but also that which you demonstrate to other members, what is expected of you in terms of listening and being listened to and your behaviour as a member of the club.
As a member of our club, you have the right to:
As a member of our club we expect you to:
We expect certain standards of behaviour from our members. By becoming a member of the club and therefore agreeing to this Code of Conduct you agree to:
Breaches of this Code of Conduct will result in disciplinary action being taken against you by the club committee and any behaviour which may be a criminal offence will be reported to Police and any other relevant authority, by the club.
Swim England Behaviour Policy
Codes of Conduct
All members upon joining or at the time of membership renewal, will have agreed to the Consett ASC Codes of Conduct, which run through the expected behaviours of all members including athletes, volunteers, officials, parents as well as coaches and teachers. If you are considered to have breached the Club Codes of Conduct, this document is designed to guide you through the clubs internal disciplinary process to make sure that you are aware of how the codes of conduct are dealt with.
What this policy does not cover:
Safeguarding and Welfare. All members deserve the right to feel safe in our sport and it is important that all clubs adopt Wavepower, which is Swim England’s safeguarding policy. If you have a safeguarding concern, then please email the clubs welfare officer by contacting welfare@consett-asc.co.uk
A dispute or complaint between two or more club members. This will follow the Club Complaints procedure (regulation 107). Please find more information here.
Breach of the Swim England Handbook (including the Code of Ethics). This will follow Swim England’s Judicial Complaint procedure (regulation 108). Please find more information here.
The Club disciplinary process:
There will be 4 stages of the Club disciplinary process which will ensure a clear process in dealing with a breach of the Club Codes of Conduct and therefore all members know what to expect. This policy compliments the Club Codes of Conduct and therefore should be read in conjunction with them.
Throughout all stages, those involved in the disciplinary action, have a right to complain via the Club Complaints route if either party are unhappy. More information can be found here: https://www.swimming.org/members/how-to-resolve-issues-with-your-club/.
The Club can issue a sanction for any breach of the Club codes of conduct at any stage. All sanctions must be time-bound and shared with all parties. Examples of a Club sanction include but are not limited to:
Stage 0 – Informal verbal warning:
Stage 0 will be an informal verbal warning and will involve a verbal request to modify behaviour from the coach, teacher, team manager or any other Club officer and will lead to a parent/guardian (if under 18) being informed.
Stage 1 – Formal verbal warning:
Stage 1 will be a formal verbal warning and will involve a meeting with the relevant Club officer, athlete and parent/guardian (if under 18). The meeting will be followed up by an email from the Chair confirming the agreed change in behaviour.
Stage 2 – Written warning:
Stage 2 will be a written warning, issued following repeated poor behaviour and a blatant disregard to the Club Codes of Conduct. This may or may not be the same behaviour previously shown. A meeting will be called and include the relevant Club officer, athlete and parent/guardian (if under 18). The meeting will be followed up with formal correspondence from the Chair confirming the meeting discussion, the required change in behaviour and an outline of the consequence of any further breaches.
Stage 3 – Final written warning:
Stage 3 is the final written warning, following a disregard of the agreements as outlined in stage 2. A meeting will be called and include the relevant Club officer, athlete and parent/guardian (if under 18) to discuss a behaviour contract being issued.
The meeting will be followed up with formal correspondence from the Chair confirming the meeting discussion, a copy of the behaviour contract agreed by all parties and an outline of the consequence of any further breaches.
Stage 4 - Further action including sanctions:
As indicated by the Club Codes of Conduct and throughout this policy, continued breaches following the final written warning being issued, may result in your dismissal from the club.
Any dismissal will follow the formal club complaint process (regulation 107) involving the Club, athlete and parent / guardian (if under 18).
Changing room and mobile phone policy
Parents and swimmer should be aware that at no time does Consett ASC have sole use of the changing facilities at the Leisure Centre, as it is open to the full centre for customer use. This Policy is set out to embed safe practices and adhere, as closely as possible, to Swim England’s changing facility guidance. Durham County Council has been consulted and is fully aware of the below.
We are aware that some swimmers do need support, at various age ranges, to get changed and this Policy is in no way removing the support you need to give your child attending the Club. This is general guidance intended to support a safe changing facility environment.
When there are other lessons in progress within the Centre feel free to attend the changing rooms with your child as you see necessary.
When there are no other swimming lessons in progress, parents should be aware that the changing area is still open to the public but we would advise the following guidance:
Development Groups
A) Adults/parents/guardians please only enter the changing area to deliver or collect your child from their session. This should be done in the shower area where your coach will collect or hand back to you.
Squads
B) Your children, in general, are of an age to change themselves. We would like to encourage you not to enter the changing area unless necessary to support your child. This would mean you would collect your child from the changing room door where a Club staff member will ensure safe collection.
Events
C) I f an event is to be organised then separate arrangements will be made, and these will be rolled out prior to commencement of the event.
D) If you wish for your child to leave the Centre without an adult being present, then again you must complete the authorisation form for this.
E) Club staff will complete random walk-throughs of the changing village to ensure suitable levels of safety and behaviour are encouraged. Please refer to the Codes of Conduct available in the Wave Power Safeguarding Policy.
F) No parents will enter pool at any time. This area is solely for coaches and support staff.
G) No mobile phones are to be used anywhere within the changing village. All mobiles should be left in bags, in lockers, or not brought to the Centre. This is for ALL people entering the changing area. Where a mobile phone is required for medical reasons (e.g. diabetes tracker) please confine use, wherever possible, to within a cubicle to avoid any challenge by members of the Club or the public. (Further detail on the use of mobile phones can be found below).
Responsibility
Under the duty of care to safeguard children, the Organisation has a responsibility for the wellbeing of children in the changing rooms. This does not mean that parents/guardians have no responsibility, but parents/guardians are often not in the pool complex at the time when children are swimming and training to exercise their duty of care. For this reason, Organisations must be clear to parents/guardians under what circumstances they require parents/guardians to remain at the pool throughout a session.
While a child is training or being taught, they remain under the responsibility and duty of care of the person who is teaching or coaching them at that time. If a member leaves the pool area, the coach or teacher should be aware of this. If they fail to return within a reasonable time, or appear to be upset upon leaving the poolside, the coach/teacher must request that a suitable person checks on them. It is best practice for two persons to look for the Member (the second person could be a senior Member or a parent/guardian). See “Missing children” Section within Swim England Wave Power for further detail.
If a complaint is received about an incident that has occurred in the changing room between a Member of the Organisation and any other person, the Organisation has a duty to act upon that concern as appropriate, If the incident involved possible risk to children or adults at risk, you must also to make pool management aware.
If the incident involves a person not associated with the Organisation, the pool manager must be made aware, and consideration given as to whether the statutory agencies need informing.
If you feel your child/swimmer requires a different level of support to that detailed within this policy, then please speak to your coach or the Club Welfare Officer.
Use of Mobile Phones
Consett ASC fully adheres to the Swim England Policy on the use of mobile phones within changing areas. This is set out below:
Swim England’s position now is that all use of a mobile phone or device in a changing area is prohibited during Swim England regulated activity.
Our experience shows that incidents of sexual assault and the taking of indecent images still occurs in changing rooms. It is imperative all Members of the Organisation, including employees and volunteers, understand the individually harmful and legal consequences of a person being sexually assaulted, or having indecent images of them taken. Such behaviour is illegal and will not be tolerated in any form.
Mobile phones and devices should not be used under any circumstances in a changing room area during Swim England regulated activity. This should be supported by clear signage in changing rooms confirming a zero-tolerance approach to the use of mobile phones in changing areas.
All use of mobile devices in a changing room must be reported to the Organisation Welfare Officer and venue.
The Welfare Officer should decide whether the breach of Wavepower is a safeguarding concern (such as the reported taking of images/video, or the placing of a phone over/under a changing cubicle) and if so, this must be referred to the Swim England Safeguarding and Welfare Team as soon as possible. If the breach of this policy is not deemed to be a direct safeguarding concern (such as a member using their phone to make a phone call in a changing area) then this should be dealt with under the Organisation’s behaviour and code of conduct process. If a potential crime has been committed, this must be reported to the Police immediately, and the venue must be informed.
N.B. Use of mobiles phones for medical reasons should be confined to within a cubicle to avoid any challenge by the Club or members of the public.
Health and Safety
You must not bring your child swimming if they have any illness that could be spread to other swimmers or teachers. Please do not bring your children to lessons for 48 hours if they have been suffering from sickness or diarrhoea. If you inform in advance about any lesson you cannot attend, you will qualify for a catch up class.
If it the responsibility of the parent to disclose to Consett ASC any condition that could impact your child's capabilities in the pool.
Safeguarding
Consett ASC want to provide a fun, safe and happy environment for all their swimmers. We therefore as a company adopt the Swim England policy for safeguarding children - Wavepower.
For full details on the policy, please see the link below. We encourage all parents, guardians and anyone involved in your children's swimming journey to take the time to read this document to help us safeguard our swimmers. http://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/
Data Protection and Privacy
In order to book lessons with Consett ASC, we will require you to register your details and your child(ren) with us.
This information is for sole us by Consett ASC and will not be shared with any third parties unless required to do so for the booking process or where we are legally required.
Data
We currently hold the following data about you and the swimmer that attends our classes.
All data above is stored on our own secure sever and only Consett ASC staff have access to this data.
Use of Data
We store your data for a service reasons, rather than promotional. The following data is used for:
We have always welcomed customers contacting us to check what information we hold and change it as they see fit - this will continue and is best done by contacting your site manager.
Data Sharing
We do share data with Swim England, GoCardless, and competitive swimmers information with hosting clubs.
Complaints Procedure
If, for any reason, you are not happy with any aspect of Consett ASC lessons or service. Please email or phone our support team in the first instance with details.
If the response from your support team is not satisfactory, please forward a written copy of your complaint to membership@consett-asc.co.uk.
We reserve the right to change our terms and conditions at anytime. This will take effect from the time it is posted on our website. It will be communicated to all swimmers if applicable.
Please take your time to read through our terms and conditions carefully. By signing up to lessons with Consett ASC, you are agreeing to the terms and conditions set out below.
Definitions of words used in the Terms and Conditions
Consett ASC
, We, Us Consett ASC
You - the customer
Guardian - a person other than the parent who brings the child to
the lesson
Provisional booking a space which is held for the swimmer without
payment
Catch up class - a class that holds no monetary value, which is
being taught at a different time due to the original class being cancelled by
the customer
Make up class - a class that holds monetary value which is being
taught at a different time due to the original class being cancelled by
Consett ASC
Booking Conditions
We can provisionally book you into a class and hold the space for the maximum of 24 hours upon receipt of your booking invitation. You must complete the direct debit mandate emailed to you within 24 hours of receiving your booking invitation to secure your place.
You can use our parent portal to look for another time and day. However, we cannot guarantee any specific space(s). Payment must be made on the agreed date each calendar month. Failure to do so will result in your space(s) being taken by a swimmer on our waiting list.
Payment Conditions
Your first payment will be taken by direct debit within 5 working days of completing the direct debit mandate. Your first payment will ensure you have enough credit in your account, so you are always paying for lessons in advance. Your first payment may be up to 8 lesson fees.
In addition to your monthly subscription, Consett ASC have an annual membership cost of £20 per year, per swimmer. This will be taken on your sign-up anniversary each year.
If your payment fails for any reason, this may result in you losing your space or a charge may be added to your bill.
Further payments are accepted by direct debit only.
Direct Debit subscriptions pay for 3.5 lessons per monthly transaction (12 months x 3.5 = 42 lessons per annum) and will begin after your upfront payment on the date specified in your booking invitation. Your subscription date will be the 5th each month, unless agreed otherwise, and the first date will be given to you upon sign up.
A receipt can be requested but is not given out at the time of payment.
An email will be sent to confirm booking with details of the class enrolled for and class details can always be found on your parent portal.
Late payments or missed payments may incur a £10.00 charge. Refunds will be given if any payment is taken in error and in accordance with the Direct Debit Guarantee.
Prices may change with a minimum of 4 weeks notice given and these changes will be communicated by email and text to all customers.
Direct Debit Payments
By completing the direct debit mandate, you are allowing Consett ASC to take automatic payments for your swimmers lessons until such time you cancel this authorisation.
The email address you register your direct debit with must also be on record with your Consett ASC booking. This is your payment reference and failure to ensure we have the correct email address may mean your payment is delayed or missed being recorded. It may mean we cannot discuss your payments with you until we have the account holders authorisation.
Consett ASC will notify you when signing up to your parent portal the initial payment and reoccurring payment amounts, as well as verbally by phone. This will also detail the agreed payment dates.
The amount taken from your account will reflect your total lesson cost over 42 weeks (the total number of weeks Consett ASC run lessons annually). This cost will be broken down in to 12 equal monthly payments, meaning each monthly fee pays for 3.5 lessons.
After your initial payment, subscriptions will be made on or just after the 5th of each calendar month. This date will be agreed with you upon signing up.
Any discounts or credits agreed with Consett ASC will be applied to your direct debit payment. These will have no cash value.
Any late or missed payments may incur a late payment charge of £10 and could result in your swimmer losing their space.
Lesson Conditions
All classes are 30
minutes long unless specified otherwise and run for 42 weeks a year.
We reserve the right to cancel classes due to unforeseen circumstances, if a
lesson is cancelled we will offer a make up class.
Lessons will be taught by teachers who are trained in how to deliver Consett ASC's approach and teaching scheme. All teachers are DBS checked.
During the lessons the swimmers parents/ guardian must be within the vicinity for the duration of the lesson.
All customers must respect and follow the rules of the site you are swimming at. Complaints made about swimmers to us could result in losing your space at Consett ASC.
Whilst we always try to ensure you have the same teacher, Consett ASC reserve the right to change your swimmers teacher at anytime to suit operational needs. This includes reasons such as but not limited to: illness, leave, personal reasons or swimmer pairings. This will not affect your lesson day or time without prior agreement with you.
Changing, Cancelling or Suspending Classes
You can change your time and day of lesson, subject to availability. This can be done via your parent portal and the class transfer section.
We can suspend your classes due to exceptional circumstances, however we can only hold the space(s) you are suspending (this must be sent in writing for approval).
If you miss a class for any reason and did not remove yourself using your parent portal with 24 hours' notice, including acts beyond your control, you are not entitled to a refund or a catch up class.
Only swimmers which remove themselves from their class via the parent portal, giving 24 hours notice of a class that is to be missed, will be entitled to a catch up class. A credit will automatically be added to your account when you remove yourself from your lesson. Catch up classes are subject to availability and outside the control of Consett ASC, as they are generated by other swimmers not attending their lesson and removing themselves via the parent portal.
To cancel your swimming lesson with Consett ASC, you must put your request in writing with a minimum of 7 working days before your next subscription date. Requests after this date may result you in being charged another monthly fee.
Once we have received your written request, we will confirm your final lesson date within 7 days. We will total up all lesson fees paid, including any make up classes owed on your account, and deduct the number of swimming weeks during the period you were with Consett ASC.
This will determine your 'swim out' or notice period. Your final lesson date will be given to you in writing and is based on when your account balance reaches £0.00.
Make Up Classes
If Consett ASC have to cancel lessons for any reason, we will notify you as soon as possible by as many means as possible in the circumstances. This may be via phone, text and/or email.
For any classes that are cancelled by Consett ASC, through no fault of their own, these will be offered as make up lessons. We will look to offer you additional opportunities to attend a lesson to utilise this make up session during your time with us. If we have been unable to find you a suitable make up lesson prior to ending your journey, this credit will be added to your account when calculating your notice period so you have additional weeks swimming at your normal day/time.
Early Termination
If, for any reason, a customer does not wish to see out their notice period with Consett ASC - they do have the option to request an early termination of the contract.
This would mean Consett ASC would look to find a new swimmer to take your place and once this has been done, you will be entitled to any remaining credit from the date the new swimmer started being refunded, minus a 20% early termination charge.
Consett ASC cannot guarantee any swimmer that we will be able to fill their space in order for them to terminate their contract early.
Catch Up Class Policy
To qualify for a catch up class you must give 24 hours notice and remove yourself from your lesson via the parent portal. Availability for catch up classes is found on your parent portal. This will show all classes at your swimmers age, level and lesson type (eg 1-2-1, 2-2-1, P+C)
Catch up classes should be booked via the online portal and have a 12-month expiry from the date of the missed class.
Catch up classes are offered on a first come, first serve basis. Catch up classes are a gesture of good will. Fees cannot be transferred over or refunded if a suitable catch up cannot be found.
It is the parents responsibility to book catch up sessions. Our office team are available for support and bookings cannot be made directly with teachers.
If no catch up class can be found then the missed class is lost. Consett ASC can only accept a booking for a catch up class if the level and age of your swimmer suitable matches that of the other child in the class.
If a catch up class is cancelled for any reason by Consett ASC, your account will be credited back with a catch up lesson.
Catch up classes can only be taken whilst swimmers have an active Consett ASC account or prior to the catch up class expiry date - whichever comes first. All accounts are deactivated 3 months after your final swim date.
Swimwear
Swimmers must wear appropriate swimwear at all times. Swimmers 'potty training' or that are under 2 must wear a swim nappy at all times.
No Jewellery, make up, hair products to been worn in the pool. Swim hats must be worn at all times.
Parents must supply the swimmers goggles.
Behaviour
We reserve the right to remove a swimmer from the lesson if their behaviour is affecting the smooth running of the class. Swimmers of all ages must be accompanied to lessons by their adult carers and handed over to their teacher. At no point should swimmers be left unsupervised.
All swimmers and parents must follow any site specific rules at the venue at Consett ASC teach. This will be communicated to you upon sign up. We ask all parents to wait in the designated waiting room, where possible, during lessons to ensure we know where to find you in the event of any incident.
Photography
If you wish to take video or photography of lessons you must adhere to our strict terms.
You are only permitted to photograph or video your own child. Without prior agreement, you may not have any other swimmer, teacher, members of the public or customers in the photo or video. Consett ASC and parents reserve the right to ask to see any photo or video taken to confirm that our terms have been adhered to if there is any concern and can ask you to delete the media if it does not meet these terms.
Please remain sensitive to other customers wishes and stop filming if asked to.
Consett ASC forbid any photo or video content to be used to reproduce content of our lessons.
In all instances, the decision of Consett ASC staff is final.
If any venue has its own photography and/or media policy, this will supersede all Consett ASC terms on photography and video.
Health and Safety
You must not bring your child swimming if they have any illness that could be spread to other swimmers or teachers. Please do not bring your children to lessons for 48 hours if they have been suffering from sickness or diarrhoea. If you inform in advance about any lesson you cannot attend, you will qualify for a catch up class.
We recommend changing your baby on the floor on a suitable changing mat. We do not recommend any raised areas such as benches or tables. This is to prevent babies from rolling on to the floor from high surfaces. Consett ASC cannot take responsibility for any injuries if customer choose to use the changing tables provided by certain facilities.
If it the responsibility of the parent to disclose to Consett ASC any condition that could impact your child's capabilities in the pool.
Safeguarding
Consett ASC want to provide a fun, safe and happy environment for all their swimmers. We therefore as a company adopt the Swim England policy for safeguarding children - Wavepower.
For full details on the policy, please see the link below. We encourage all parents, guardians and anyone involved in your children's swimming journey to take the time to read this document to help us safeguard our swimmers. http://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/
Lost Property
All property left within any pool building or grounds including but not limited to: car park, entrance, spectators' area, changing rooms and poolside area, is left at your own risk. Please ensure you have all your belongings with you before you leave.
Any lost property found will either be kept by Consett ASC for up to 3 weeks or given to the swimming venue. If not claimed, these items may be disposed of and Consett ASC cannot be held liable.
Swim Scheme and Progression
Our swim scheme is designed around children learning to swim in a natural way. There will be no use of swim aids to teach your child to learn to swim.
Children in semi private lessons will be paired based on their age and ability as closely as possible unless you request otherwise. There may be some difference between swimmers levels and Consett ASC will continually monitor this and discuss progress with their teacher. Lessons may be changed subject to availability.
Consett ASC cannot predict the rate at which any child will progress or learn to swim. All children learn at different speeds.
Data Protection and Privacy
In order to book lessons with Consett ASC, we will require you to register your details and your child(ren) with us.
This information is for sole us by Consett ASC and will not be shared with any third parties unless required to do so for the booking process or where we are legally required.
Data
We currently hold the following data about you and the swimmer that attends our classes.
All data above is stored on our own secure sever and only Consett ASC staff have access to this data.
Use of Data
We store your data for a service reasons, rather than promotional. The following data is used for:
We have always welcomed customers contacting us to check what information we hold and change it as they see fit - this will continue and is best done by contacting your site manager.
From time to time, we may send you some offers and discounts specific to Consett ASC services that may have legitimate interest to you. If at anytime you feel these offers are not, please contact our operations manager who can discuss this with you.
Data Sharing
We do not share any of your personal information with any other business or company.
Promotions
We do not send out other promotions or offers for any other companies or businesses to your phone number or email address unless you have chosen to opt in for marketing. We may send you occasional offers that are services offered by Consett ASC. Other offers may be posted on our Facebook page from time to time, if you're interested - please give us a like!
Opt In or Opt Out?
As a customer you are not required to opt in or out of any of our services. However when you leave Consett ASC as a customer, we are required to keep your data safe. We will only send you marketing information if you have ticked to opt in. At the end of your journey, you can choose to stay on our mailing list or opt out by asking us to remove you from our database.
Offers and Discounts
There will be a selection of offers and discounts for new and existing swimmers but these are subject to availability and will have their own terms and conditions. New swimmers are defined as children that have never had a lesson with Consett ASC before.
Recommend-a-friend credit is an on-going offer from Consett ASC. Any existing customer that introduces a new customer to Consett ASC classes will see both awarded £10 credit towards future payments. This offer can be used in-conjunction with our third child offer but not other promotions. The offer has no cash value and quoted upon booking.
Third Child Half Price. Any family that has three siblings enrolled with Consett ASC will have their cheapest class rate automatically discounted by 50% each calendar month.
Consett ASC reserves the rights to cancel or withdraw offers as they see fit. Consett ASC works with a select group of business partners to bring a selection of great promotional offers, these are valid for new bookings only and the referral must be quoted at the time of booking.
All offers, discounts and promotions are subject to availability.
Complaints Procedure
If, for any reason, you are not happy with any aspect of Consett ASC lessons or service. Please email or phone our support team in the first instance with details.
If the response from your support team is not satisfactory, please forward a written copy of your complaint to membership@consett-asc.co.uk.
We reserve the right to change our terms and conditions at anytime. This will take effect from the time it is posted on our website. It will be communicated to all swimmers if applicable.